The EasyPQQ alternative built for care, not construction
If you're searching for an EasyPQQ alternative for the care sector, the issue is not which bid tool is better — it's that EasyPQQ was trained on construction frameworks. Care commissioning is a different discipline entirely, with its own legislation, its own regulators, and its own scoring criteria.
What is EasyPQQ?
EasyPQQ is a UK-based bid writing and PQQ management platform operated by Propeller Studios Ltd. Their product — EasyPQQ Pro — is an AI bid writing assistant that the company describes as "UK trained" for the construction industry. Their own website lists the sectors it covers: house building, civil engineering, transport and infrastructure, facilities management, asbestos removal, maintenance and planned works.
That is a coherent and well-defined market position. Construction and facilities management procurement has its own language — Method Statements, Technical Submissions, RIDDOR compliance declarations, ISO 9001 quality management evidence. EasyPQQ was built for that world. The platform holds ISO 27001 accreditation and is used by firms bidding on public sector construction frameworks across the UK.
What EasyPQQ is not — and has never claimed to be — is a care sector platform. It has no understanding of the Care Act 2014 , no connection to CQC registration data, and no integration with the procurement portals where local authorities and NHS commissioners publish adult social care contracts. So why do care providers end up looking at it? Usually because they Googled "bid writing software UK" and EasyPQQ appeared. That's a reasonable starting point — but the sector mismatch becomes clear as soon as you try to write a quality-of-care ITT response using construction-trained AI output.
Where EasyPQQ falls short for care providers
We're not dismissing EasyPQQ as a product. For a construction SME, it may be exactly right. The problem is sector fit — and in care procurement, the fit is poor.
Construction-trained AI, not care-trained
EasyPQQ's AI bid writing assistant is trained on UK construction industry language — house building, civil engineering, facilities management, asbestos removal. That training matters. When a local authority commissioning team scores your quality-of-care section, they are reading for specific Care Act 2014 language, KLOE references, and safeguarding procedures. Construction-trained AI does not produce that output without significant manual reworking.
No connection to care procurement portals
EasyPQQ has no integration with Find a Tender Service, Contracts Finder, NHS Supply Chain, Sell2Wales, or any of the regional portals that publish adult social care frameworks. You still need to manually search for opportunities — which means you are relying on the person with the least spare time in your organisation (usually the registered manager) to spot relevant contracts before the deadline.
No CQC profile integration
Every care sector bid asks for your CQC registration number, your current rating, your registered manager's name, your regulated activity codes, and your registered location addresses. With EasyPQQ, that data entry happens manually, every time, for every submission. CareBids pulls it from your CQC profile once and auto-populates across all bid responses — a small detail that saves 40 to 90 minutes per submission.
Opaque pricing model
EasyPQQ does not publish its prices. Review platforms confirm it operates on a quote-based model. For a care provider already managing tight margins under local authority fee rates — which, across much of England, have still not recovered to pre-2008 levels in real terms — not knowing what you will pay before you enter a sales conversation is a genuine obstacle. CareBids publishes every pricing tier on its website.
What care providers actually need from bid software
We've worked through this with providers across England and Wales. The pattern is consistent. A registered manager tendering for a local authority domiciliary care framework does not need generic document authoring — they need a tool that already knows the commissioning context before they type a single word.
What does that look like in practice? It looks like software that reads your CQC Good Governance rating and uses it as a signal in your bid response. It looks like AI that references your regulated activity codes (RA1, RA2, RA3 under Schedule 1 of the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014) automatically — not because you told it to, but because that information is already in your profile. And it looks like daily alerts telling you that Nottinghamshire County Council has just published a call for tenders on YorTender for a supported living DPS lot covering your geography.
Sector-specific tender discovery
Care contracts are published across 11+ UK procurement portals — Find a Tender Service, Contracts Finder, Sell2Wales, Public Contracts Scotland, NHS Supply Chain, Proactis, YorTender, the London Tenders Portal, and several council-specific systems. No care provider has the time to monitor all of them daily. CareBids does it automatically, filtering by your regulated activity type, your registered location, and your CQC rating tier. (EasyPQQ has no connection to any of these portals.)
Intelligent contract scoring before you commit time
A care provider tendering for the wrong contract — one that requires a rating you don't hold, a geography you can't serve, or a contract value too large for your current capacity — wastes 20 to 60 hours on a submission that will fail at Gatekeeper. CareBids runs 38 care-specific scoring checks on every opportunity before it reaches you, so you spend time only on bids you can win. That filter alone is worth more than any AI bid writer for most providers we speak to.
AI bid writing trained on care regulation
Commissioners score care bids against very specific quality dimensions — Safe, Effective, Caring, Responsive, Well-Led, as defined under the CQC Key Lines of Enquiry. A bid response that conflates "safe staffing ratios" with generic H&S method statement language reads immediately as a non-specialist submission. CareBids' AI produces output in the vocabulary commissioners are marking against. That's not a cosmetic difference — it directly affects your quality score.
EasyPQQ works for construction and facilities management. CareBids is built for care.
See the difference — book a 20-minute demo and we'll show you care-specific tender discovery, CQC-powered bid drafting, and a scoring engine that tells you which contracts are worth bidding on.
CareBids vs EasyPQQ — feature comparison
Both platforms write bids. One of them understands the sector you're bidding in.
| Feature | CareBids | EasyPQQ | Generic Bid Tool |
|---|---|---|---|
| AI trained on care sector language | |||
| Tender alerts (11 portals, care contracts) | |||
| CQC profile auto-population in bids | |||
| 38-point care-specific scoring engine | |||
| Care Act 2014 / KLOE bid templates | Partial | ||
| Children's homes (Ofsted) support | |||
| Transparent published pricing | Varies | ||
| Free trial (no credit card) | Varies |
Based on publicly available information as of March 2026. EasyPQQ feature information from easypqq.co.uk and third-party review platforms (Capterra, G2, GetApp). We recommend verifying directly with each provider.
Making the switch to a care-specific platform
Providers who come to CareBids from EasyPQQ (or from other horizontal bid tools) tend to follow a recognisable pattern. They spent time configuring a generic tool to behave like a care-specific one — uploading their CQC details manually, building their own bid response library, adding their own regulatory references. Then they found out about a contract late, or submitted a response that lost on quality score, and asked themselves: is there a tool that already knows all this?
The answer, as far as the UK care sector is concerned, is yes — but only if you look in the right category. EasyPQQ is bid management software. CareBids is care procurement software. They solve adjacent problems in different ways. (That distinction is worth sitting with before you commit to a platform.)
Step 1 — Set up your CQC profile
CareBids connects to your CQC registration data. Your rating, regulated activities, registered manager, and location addresses are imported once and reused across all bid responses. This replaces the manual data-entry step that costs 40 to 90 minutes per submission in a generic tool.
Step 2 — Run your first tender search
Within minutes of signing up, you can run a live search across 11 portals filtered to your regulated activity type and geography. For most providers, this is the moment where the value becomes concrete — they find contracts they did not know existed, including ones with active deadlines. We've seen providers find three live opportunities within the first session that they had no prior visibility of.
Step 3 — Generate your first AI bid draft
Select a scored opportunity and CareBids generates a structured draft response using your CQC profile data. The AI references your current rating, your regulated activities, and your service-specific quality evidence — and uses Care Act 2014 language throughout. A registered manager with two residential homes told us she went from blank document to reviewer-ready draft in under three hours on her first submission. With EasyPQQ, the same job had taken her a full working day because of the manual regulatory cross-referencing.
11
Government procurement portals monitored in real time, including Find a Tender Service, Contracts Finder, Sell2Wales, and NHS Supply Chain. EasyPQQ connects to none of them.
38
Care-specific scoring rules applied to every opportunity — CQC rating, regulated activity match, geography, contract value, and 34 more. No generic bid tool replicates this filter.
£69/mo
CareBids Starter — published price, no sales call required. Includes tender alerts, CQC profile integration, and AI bid writing. EasyPQQ pricing is quote-based with no public figure.
14 days
Free trial, no credit card required. Full platform access — live tender search, scoring engine, and AI draft generation — from day one.
If you're comparing platforms, our QCS alternative guide covers similar ground for providers who are also evaluating policy management tools. And if you want to understand exactly how the AI bid writing works before booking a demo, the AI bid writing feature page walks through the generation process in detail. The platform overview shows how the three components — discovery, scoring, and drafting — connect in a single workflow.
EasyPQQ vs CareBids — common questions
Switch to a care-specific platform. Start free.
14-day trial with full access — no credit card required. Run a live care tender search, score results against your CQC profile, and generate your first AI bid draft before you spend a pound.
Coming from EasyPQQ or another bid tool? Talk to us — we can walk you through what the transition looks like in practice.