Care Tender Software Pricing

From £55/month. No bid writer needed. No separate compliance subscription. Just one platform that finds tenders, scores them against your CQC profile, and drafts your responses.

Simple, transparent pricing

14-day free trial. No credit card required.

MonthlyAnnual Save 20%

Starter

Single-site providers

£69/month
  • Up to 5 tenders/month
  • Auto-fill from profile & CQC
  • Basic AI response drafting
  • Document parsing
  • Email support
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Recommended

Professional

Multi-site providers

£149/month
  • Unlimited tenders
  • Full AI writing & response library
  • Win scoring & bid decision engine
  • Competitor intelligence
  • Priority support
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Consultant

Managing 10+ clients

£449/month
  • Multi-client dashboard
  • White-label responses
  • Everything in Professional
  • Client portfolio analytics
  • Dedicated account manager
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Need enterprise? Contact us for custom plans with SLA, SSO, and volume pricing.

The real cost of doing it manually

What you'd pay without CareBids

Most care operators we onboard have been piecing together three separate services. If you've searched for care home software pricing in the UK, you'll know the landscape is fragmented. Here's what it typically costs — and yes, we checked these figures against publicly available rates as of March 2026.

Bid writing consultant £1,500–£4,000

Per tender submission. Average across UK care sector bid writers is roughly £3,800 per bid (Thornton & Lowe, 2026). You might submit 4–6 tenders a year.

Policy compliance platform £75–£150/mo

QCS and Bettal are the two dominant UK options. Bettal lists £75/month publicly; QCS pricing is quote-based and typically higher. Neither includes tender alerts or bid writing.

Tender search & alerts service £200–£500/mo

Services like Tracker Intelligence and Delta eSourcing cover Find a Tender, Contracts Finder, and local frameworks. Useful — but another separate subscription on top of everything else.

Your own staff time 40–80 hrs/bid

Forty hours. That's what we hear from care operators when we ask how long a tender submission takes from start to submission. At £25/hour — a conservative rate for an experienced registered manager — that's £1,000 in staff cost alone.

Typical annual spend doing it the old way

£10,000–£25,000+

Based on 4 bids per year at average consultant rates, plus compliance software

With CareBids — all three in one platform

From £55/month

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How we compare

CareBids vs QCS vs Bettal vs a bid consultant

Most care providers we speak to have tried at least one of these options. Here's an honest look at where each one fits — and where it doesn't.

FeatureCareBidsQCSBettalConsultant
Tender AlertsManual
AI Bid Writing
Policy Templates
CQC Integration
Children's Home Tender SupportVaries
Starting Price£55/mo~£100/mo£75/mo£1,500+ per bid

Comparison based on publicly available information as of March 2026. Competitor pricing and features may change — we recommend verifying directly with each provider.

Full QCS comparison · Bettal vs CareBids in depth

Care Tender Software Pricing — Common Questions

Yes — 14 days, no credit card required. You get full access to your chosen plan.
Yes, and it's straightforward. If you start on Starter and win a tender that makes Professional worth it, just upgrade — changes take effect on the next billing cycle. Same if you want to step down.
All major credit and debit cards, plus invoicing for annual Consultant plans. We're a UK company billing in GBP.
20% off on any plan when you switch to annual billing. Most of our multi-site operators go annual after the first quarter.
Care tender software in the UK ranges from around £55 to £500+ per month depending on what's included. Basic policy platforms (like Bettal) start at £75/month but don't include tender alerts or bid writing. Platforms focused specifically on procurement — like CareBids — start from £55/month on annual billing and bundle tender discovery, AI bid writing, and CQC profile integration. That's considerably cheaper than paying a bid writing consultant, who typically charges £1,500–£4,000 per submission.
They do different things, so a direct comparison isn't entirely fair. QCS focuses on policy management and compliance documentation — it doesn't help you find or win tenders. CareBids focuses on tender discovery and bid writing, with CQC compliance signals built in. QCS pricing isn't publicly listed but typically runs £100–£150/month per location based on industry quotes. CareBids Starter costs £55/month on annual billing. If you need both policy management and tender support, you'd normally need two separate subscriptions.
Yes. Every plan includes a 14-day free trial with full access — no credit card required. You can upload your CQC registration details, run live tender searches across all 11 government portals we monitor, and generate your first AI bid draft before you spend a penny. If it doesn't save you time within two weeks, you won't be charged.
During your 14-day trial you get complete access to whichever plan you sign up for. That includes tender alerts from Find a Tender, Contracts Finder, and 9 other UK procurement portals, auto-fill from your CQC profile, AI bid drafting, and our 38-point tender scoring engine. Starter trial users get up to 5 tender applications; Professional and Consultant trials are unlimited. There's no obligation and nothing to cancel if you decide it's not right for you.
QCS and CareBids solve different problems. QCS keeps your policies and procedures CQC-compliant — that's genuinely useful work. But it won't alert you when a local authority publishes a domiciliary care contract, and it won't write your tender response. CareBids does exactly that. Many providers use both: QCS for day-to-day compliance, CareBids when a procurement opportunity appears. The good news is that CareBids pulls your CQC registration data automatically, so your bid responses already reflect your quality ratings without any double-keying.

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